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Fiscal Assistant

Fiscal Assistant

Reports to: Operations Director 
Location: Nevada/Remote 

Position Summary: 
This position is responsible for support and execution of tasks related to bookkeeping, including payables, receivables, bank reconciliations and other related tasks.  

Essential Position Duties and Responsibilities:

  • Prepare, verify and record monthly grant reimbursement Request for Reimbursement (RFR) requests.  
  • Review employee expense reports and credit card billing for coding accuracy and appropriate back-up.  
  • Process bi-weekly payroll via Quickbooks online.  
  • Prepare, verify and record deposit revenues.  
  • Prepare, code and submit vendor invoices for payments.  
  • Provide information to vendors regarding invoices and payment status. 
  • Work closely with contracted accounting firm on accounts payable and other tasks.  
  • Sort and distribute mail. 
  • Maintain a working knowledge of significant developments and trends in the fields of immunizations and public health. 
  • Complies with all HIPAA, and other regulations and requirements. 

Supervisory Responsibilities: None 

Minimal Qualifications: 

  • An Associate degree or higher in accounting, business, or related field, or two years of experience in a similar role, or a combination of education and experience. 
  • Up-to-date vaccinations required. 

Knowledge and Skills:  

  • General fiscal practices.  
  • Experience with Quickbooks or similar financial software preferred. 
  • Ability to handle confidential information with discretion. 
  • Attention to detail, with an ability to spot numerical errors. 
  • Skills in Word, Excel, PowerPoint. 
  • Prepare timesheets, expense reports, check requests, as required. 
  • Certified as a Nevada Web IZ user.  

Work environment:    
Generally works in an office environment but may occasionally be required to perform job duties outside of the typical office setting, evening and weekend hours sometimes required. This position may also be remote/work from home.  

License required: Must have valid driver’s license. 

Physical Demands: 
Occasional physical effort required to lift boxes of supplies or equipment weighing approximately up to 25 pounds; stooping, bending and reaching when stacking boxes and supplies. Demands vision, manual dexterity, sitting long periods of times, writing, typing, grasping, driving and speaking. 

Position information: 

  • Work up to twenty hours per week.  
  • Benefits include PTO, Simple IRA plan, mileage reimbursement, and more 
  • Pay range: $20-25/hour depending on experience 

To apply: Email cover letter and resume to Jody Wright, Operations Director Positions are open until filled. jody@immunizenevada.org

Equal Opportunity Policy Statement: 

Immunize Nevada is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.Page BreakThis job description in no way states or implies that these are the only duties to be performed by the employee in this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. 

To perform this job successfully, the incumbent will possess the skills, aptitudes and abilities to perform each duty proficiently. 

It is the policy of the Company to comply with all the relevant and applicable provisions of the Company’s Reasonable Accommodation, as well as state and local laws concerning the employment of persons with disabilities.  The Company will not discriminate against any qualified employee or job applicant because of a person’s physical or mental disability with respect to any terms, privileges, or conditions of employment, including but not limited to hiring, advancement, discharge, compensation, and training.  

Essential functions and requirements are subject to possible modification to reasonably accommodate individuals with disabilities.  Where necessary and feasible, reasonable accommodations will be made for qualified disabled employees to perform the essential functions of the job in question, as long as the accommodation does not cause the Company undue hardship or violate any other policy.  All employees are required to comply with safety standards.  Applicants who pose a direct threat to the health or safety of other individuals in the workplace, which threat cannot be eliminated by reasonable accommodation, will not be hired. 

The requirements listed in this document are the minimum levels of knowledge, skills or abilities. 

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.  The “at will” relationship can only be changed by a written agreement between the employee and the Executive Director of the agency.